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Exhibitor Information
Exhibitor Registration
Need to register to exhibit? Click here-> EXHIBITOR REGISTRATION North Valley Manufacturing Summit
Key Dates & Deadlines
☐ Sign and return exhibitor agreement - As soon as possible DOWNLOAD HERE
☐ Certificate of Insurance & additional insured endorsement due — September 15, 2026
☐ Names of all comped badge holders submitted —September 1, 2026 or as soon as possible
☐ Booth payment/invoice settled — Invoices are due upon receipt and payment is required before exhibit set up
Exhibit & Load-In Logistics
Load-In
Booth spaces are 11 feet wide by 3 feet deep unless otherwise arranged. Please notify us if you require electricity. No pipe and drape will be provided.
• Exhibitor load-in begins at 7:15 AM at the Student Center. Please proceed directly upstairs the the Valley Room, badges and day of exhibitor materials will be on your table upon arrival.• Booths must be fully set up and ready by 9:00 AM, when the Expo floor opens.
• Each booth includes 2 chairs and linens (bring your own linens if you'd like a specific color/branding).
• Exhibitors are responsible for bringing their own booth displays, signage, and materials.
Load Out
Participants will be directed to head toward lunch beginning at 12:15. You may begin tear down at that time.
Electrical / AV Needs
Please email Xochitl Noriego regarding electrical needs at xochitl@capitolimpact.org
Day-Of Schedule (Expo-Relevant Times)
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Time |
What's Happening |
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7:15 AM |
Exhibitor load-in begins |
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9:00 AM |
Expo floor opens — optional stop for educators & employers between sessions |
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11:15 AM – 12:15 PM |
Dedicated Expo Floor & Networking — all attendees visit the Expo |
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12:15 – 12:30 PM |
Attendees transition to Fitzpatrick Arena for lunch |
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12:30 – 2:00 PM |
Lunch & Keynote Program (Dr. Kevin Fleming) — Fitzpatrick Arena |
Your busiest, highest-traffic window will be 11:15 AM–12:15 PM, when the full agenda funnels everyone through the Expo before lunch. We recommend having your team fully staffed and ready during this hour.
Insurance Requirement
As a condition of our venue agreement with Stanislaus State, all contracted vendors, sponsors, and exhibitors must provide their own Certificate of Insurance (COI) and additional insured endorsement — this is separate from MCCV's own event insurance.
Please provide the following:-
A Certificate of Insurance (COI) with these minimum coverage limits:
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General Liability (Comprehensive or Commercial form)
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Each Occurrence: $2,000,000
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General Aggregate: $4,000,000
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Products/Completed Operations Aggregate: $1,000,000
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Workers' Compensation and Employers' Liability: as required by California State law, with Employer Liability of $1,000,000 (if applicable)
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Business Automobile Liability: $1,000,000 combined single limit (if any non-state vehicles will be used at the event or driven on campus)
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An Additional Insured Endorsement naming:
"The State of California, the Trustees of the California State University, the California State University Stanislaus, and their auxiliaries, officers, employees, volunteers, representatives, and agents of each of them." -
The endorsement must show the policy number stated on the COI and be at least as broad as ISO form CG 20 10 11 85 (or equivalent).
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Insurance must be placed with an insurer rated no less than A:VII by A.M. Best.
Please email your certificate and endorsement to stacey@mccv.org.
Your Complimentary Registrations
As a confirmed exhibitor, your package includes 2 complimentary registrations for your booth staff. You provided contact information for both representatives during sign up. If you need help with registering your exhibit representatives please email Stacey Kollmeyer Johnson at Stacey@mccv.org.
